Construction Case Study: Real-Time Control with Cloud Software
The construction industry has traditionally relied heavily on paper documentation, manual spreadsheets, and multiple scattered communication channels across different teams and management levels. This approach often leads to human errors, delays, and lack of real-time visibility into project progress. However, with the widespread adoption of cloud technologies, many construction companies are making a strategic shift toward fully digitizing their operational processes to achieve greater efficiency, control, and cost reduction.
In this case study, we demonstrate how we helped a construction company achieve total, real-time control over their projects from any location or device, thanks to a custom-developed cloud-based technology platform.
Client Profile
Our client is a construction company with over 15 years of experience, specializing in urban infrastructure, residential buildings, and complex industrial projects. Operating simultaneously across various regions in the country posed a continuous challenge to maintain smooth communication and integrated project management. Prior to our involvement, their operations depended heavily on manual reports, spreadsheets, and isolated systems, making it difficult to consolidate information and make fast, accurate decisions. This lack of unified visibility often led to cost overruns, schedule deviations, and coordination problems among different departments.
Identified Challenges
The main issues identified were:
Fragmented progress reports that were difficult to consolidate in real time.
Lack of clear visibility into materials, budgets, and schedules on each project.
Heavy dependence on paper and manual spreadsheets on-site, increasing errors and duplicates.
Inefficient communication between headquarters and site managers.
Difficulty detecting critical planning deviations in time, impacting costs and deadlines.
Developed Solution: Cloud-Based Construction Control Platform
To address these challenges, we designed and implemented an integrated platform accessible from any internet-connected device, bringing all project areas into a single system. Key features included:
Planning module with schedules directly linked to budget items, enabling simultaneous financial and physical tracking.
Detailed management of physical and financial progress by project, subcontract, and stage, with real-time updates.
Digital logging of materials and resources used on site, minimizing losses and cost overruns.
Visual dashboards with customized key performance indicators (KPIs) for managers, site supervisors, and executives, facilitating decision-making.
Geolocated photographic reports captured directly from mobile devices to validate progress and site conditions.
Automated alert system notifying critical deviations or delays for immediate corrective action.
Role-based access control ensuring data security and appropriate information management per user profile.
Results Achieved in Just 6 Months
The benefits were clear and measurable:
Achieved 100% digitization of project monitoring and control, eliminating paper use entirely.
Reduced data entry errors and duplicates by 70%, significantly improving information reliability.
Saved 12 hours per week consolidating reports through data automation and centralization.
Accelerated strategic decision-making based on accurate, up-to-date real-time data.
Unified multiple operational processes previously carried out in isolated systems or manually.
Client Testimonial
“Before, we relied on manual reports that arrived late and were unreliable. Now, from any device and location, we have full visibility of each project. The platform gave us order, speed, and control like never before. This translates directly into real cost savings and higher quality deliveries.”
Key Success Factors
An in-depth discovery phase to fully understand the actual workflows and needs on-site.
Development of a working prototype tested on two pilot projects before full-scale rollout.
Practical training for on-site personnel, ensuring rapid adoption.
Agile, iterative methodology, refining functionalities based on user feedback.
Lessons Learned
Digitization must simplify, not complicate, existing processes.
Real-time visibility not only allows error correction but also prevention.
Listening to end users (site managers, supervisors) is crucial for successful technology adoption.
This case proves that digital transformation in construction is feasible and highly beneficial when technology solutions are custom-built and aligned with the specific processes and needs of the operation.
